Key Responsibilities

• Provide confidential personal assistance and administrative support.
• Manage the CEO’s diary: organising meetings, appointments and speaking engagements; reminding the CEO of important tasks; often controlling access to the CEO, considering time zone differences.
• Manage emails and phone calls, ensuring timely responses and follow-ups.
• Assist in planning conferences and ministry events, both in Ghana and virtually.
• Organise international travel, including flights, accommodation, and local transportation, within budget.
• Maintain organised digital files and records for ministry operations.
• Serve as a point of contact for the CEO with Country Directors and Executives, partners and stakeholders.
• Liaise with Country Directors to ensure submission of strategy and action plans, bi-monthly and annual reports and records of membership and activities.
• Maintain and update the WIT websites, in liaison with the IT engineer.
• Prepare and submit a monthly report on all tasks, clearly stating completed tasks and pending tasks (if any).
• Handle any additional tasks as required, ensuring the CEO’s time is optimised.